Issuance of Certificates (For NITech Alumni)
For Undergraduate (Day Course), Master's Course and Doctor's Course, please contact Academic Affairs Division in the Building 19, 1st floor, counter No 3.
For Evening Course, please contact with Evening Course Office in the Building 19, 1st floor, next to East Exit.
Considering the protection of private information, we ask for showing or providing a copy of ID for identity verification.
Regarding the provided personal information, we use only for identity verification on issuance of certificate and we don't use for any other purpose.
There are three ways to request for issuance of certificates.
Please note that applications are not accepted by telephone, FAX or e-mail.
Click on your preferred application method.
Points to Note
- Certificates are issued free of charge.
- Only the required number of certificates can be issued.
- Please specify the place of submission to each certificates.
1. To Request at the Office (By Yourself or a Proxy)
When you apply for issuance of certificate in person.
- Please show your identification
(a driver's license, health insurance card, or passport)
When a proxy applies for issuance of certificate.
If you are a graduate of NITech and you are unable to apply in person, you can ask a proxy to apply and pick it up for you.
1) For Undergraduate (Day Course), Master' Course and Doctor's Course, please contact Academic Affairs Division in the Building 19, 1st floor, counter No 3.
For Evening Course, please contact with Evening Course Office in the Building 19, 1st floor, next to East Exit
| Reception Hours | Academic Affairs Division | 8:40 to 17:00 Weekdays only |
|---|---|---|
| Evening Course Office | 14:15 to 21:00 Weekdays only |
- Excluding weekends, public holidays and New Year holidays.
(For Evening Course, during summer & winter break, reception hours become 8:40 to 17:00.)
2) Please fill out Application form at the office, or bring the application form.
〔Application Form〕
- Name
- Name in Katakana
- Date of Birth
- If you need a Certificate in English, your Name in alphabets
- Graduated year and month (Completed year and month)
- Undergraduate (Day course/Evening course), Master's course, Doctor's Course
- Student ID number (If you don't know your student ID, you may leave that space blank)
- Kinds of certificate, and the number of certificates to be issued
(i.e. TRANSCPRIT OF RECORDS, CERTIFICATE (of Completion, Degree) - Language (Issued in Japanese, or in English)
- Purpose of use (if it is for acquisition of qualification, please write the qualification name)
- Place of submission
- Contact phone number and address ※Please make sure to bring an envelope or a document folder with you when you receive the certificate.
2. To Request by Post (By Yourself or a Proxy)
Please send followings to NITech:
When you apply by post
- A copy of your identification
(a driver's license, health insurance card, or passport) - Application for Certificate (PDF) (Word)
Please fill out the Application form.
- Name
- Name in Katakana
- Date of Birth
- If you need a Certificate in English, your Name in alphabets
- Graduated year and month (Completed year and month)
- Undergraduate (Day course/Evening course), Master's course, Doctor's Course
- Student ID number(If you don't know your student ID, you may leave that space blank)
- Kinds of certificate, and the number of certificates to be issued
(i.e. TRANSCPRIT OF RECORDS, CERTIFICATE (of Completion, Degree) - Language (Issued in Japanese, or in English)
- Purpose of use (if it is for acquisition of qualification, please write the qualification name)
- Place of submission
- Contact phone number, address, and e-mail address
* When you apply from overseas, make sure to write e-mail address
When a proxy applies by post
The proxy must provide followings:
- A copy of the graduate's identification
(a driver's license, health insurance card, or passport) - A Letter of Attorney by the graduate
Sample of Letter of Attorney(PDF) (Word) - A copy of the proxy’s identification
- Application for Certificate (PDF) (Word)
- Self-Addressed Return Envelope *1
- Postage stamp(s) *2
Please send the necessary documents to following address.
| Address | Nagoya Institute of Technology Academic Affairs Division or Evening Course Office Gokiso-cho, Showa-ku, Nagoya, Aichi 466-8555, JAPAN |
|---|
*1 The size of envelope
Please prepare for Nagakata 3(Standard-sized envelope): 23cm x 12cm envelope.
TRANSCPRIT OF RECORDS in Japanese for both Undergraduate and Graduate course will be sent in the sealed envelope. The size of sealed envelope is approx. 22cm x 16cm, so we will fold it in half and send it to you.
CERTIFICATE (of Completion, Degree) is A4 size. We will fold it in three, and send it to you in the standard envelop.
If you wish to have them without folding or request some certificates, please prepare
Kakugata 2(Non-standard-sized, large envelope): 33cm x 24cm.
*2 Stamps for returning envelope
The postage stamps to address in Japan as follows:
| Size of Envelope | Postage Stamps to Address in Japan (1-2 certificates) |
Postage Stamps to Address in Japan A: 3-4 Certificates B: 3-5 Certificates |
|---|---|---|
| A: 23cm x 12 cm | 84 JPY | 94 JPY |
| B: 33cm x 24cm | 120 JPY | 140 JPY |
- A: Nagakata 3(Standard-sized envelope): 23cm x 12cm (A4 tri-fold)
- B:Kakugata 2(Non-standard-sized, large envelope): 33cm x 24cm (A4 size)
*Please refer to Japan Post Standard Mail Services for checking the postage.
If you need it to be sent by express mail, add the express charge (290 JPY) to the amount shown on the above.
If you are not sure about postage, please enclose spare stamps and not necessary to paste on the envelop.
3. To Request from Abroad
Please refer to "2. To Request by Post" for application procedure, and send following documents to NITech.
- A copy of your (the graduate's) identification
(a driver's license, health insurance card, or passport) - Application for Certificate (PDF) (Word)
- A self-addressed return envelope
- International Reply Coupon
(Please enclose International Reply Coupon, not postage stamp.)
Please send the necessary documents to following address.
| Address | Nagoya Institute of Technology Academic Affairs Division or Evening Course Office Gokiso-cho, Showa-ku, Nagoya, Aichi 466-8555, JAPAN |
|---|
4. The Number of Days for Issuance of Certificates and Inquiries
The Number of Days for Issuance of Certificates
- The certificates will normally be available in following business days from the date of submitted.
- The certificates cannot be issued on the day of request.
- Saturday, Sunday, National holidays, and delivery time are excluded.
- Due to academic events, it may require additional days. Please give yourself plenty of time to apply for certificates.
| Certificates | Language | Number of days required for issuance |
|---|---|---|
| CERTIFICATE (of Graduation /Completion) |
Japanese | 3 days |
| TRANSCPRIT OF RECORDS | 3 days | |
| CERTIFICATE (of Degree) | 4 days | |
| CERTIFICATE (of Graduation /Completion) |
English | 4 days |
| TRANSCPRIT OF RECORDS | 6-10 days | |
| CERTIFICATE (of Degree) | 6 days |
- * Due to COVID-19 situation, it will take 2 more additional days to proceed certificate.
- * It may take more additional days depending on kinds and contents of Certificate, especially for those who graduated or withdrawn before 1989.
Inquiries
| Those who completed or withdrawn Undergraduate (Day Course), Master's Course and Doctor's Course |
Academic Affairs Division | gakumu-info[at]adm.nitech.ac.jp |
|---|---|---|
| Those who completed or withdrawn Evening Course | Evening Course Office | gakumu-info[at]adm.nitech.ac.jp |
*Please add @adm.nitech.ac.jp to complete the address