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Nagoya Institute of Technology Guidelines for Conclusion of Academic Exchange Agreements

President's ruling, September 15, 2020


1.These guidelines determine the requirements for conclusion of academic exchange agreements (hereinafter referred to as an “Agreement”) between foreign universities and research institutions and Nagoya Institute of Technology (hereinafter referred to as “the Institute.”)


2.Agreements shall be concluded to systematically and practically promote further exchanges with outstanding foreign universities and research institutions (hereafter referred to as “partner institutions,”) in order to elevate the academic standard in education and research of the Institute.


3.The term “department” as used in these guidelines refers to Colleges in Article 10 of the Nagoya Institute of Technology Organizational Regulations (Regulation No. 9, March 11, 2019, hereafter referred to as “Organizational Regulations,”) Departments specified in Article 19 paragraph 2, Departments specified in Article 20, paragraph 2, the Frontier Research Institute specified in Article 22, the Library specified in Article 23, Centers specified in Articles 25 and 26, and Programs and Courses specified in Article 2 of the Graduate School of Engineering, Nagoya Institute of Technology Engineering Program Regulations.

(Policies for Concluding Agreements)

4.Policies for concluding agreements shall be described as follows.

  • I) Facilitating mobilities and international collaborations shall be expected from conclusion of an agreement.
  • 2) Based on the principle of reciprocity and equality, conclusion of agreement shall contribute to promote the development of education and research of both parties.
  • 3) The Agreement shall define general principle, and a Memorandum of Understanding shall define specific matters as necessary.
  • 4) In principle, an agreement is concluded between the President and the head of the partner institution in order to promote exchanges in various research fields (hereinafter referred to as “inter-university exchange agreements.”) However, if necessary, an agreement can be concluded between a head of department at the Institute and a head of the partner department (hereafter referred to as an “inter-departmental exchange agreement.”)
  • 5) The Institute shall endeavor to prepare the necessary environment for implementing the matters in the agreement.
  • 6) Regarding the expenses for exchange, both parties shall attempt to obtain financial resources with the faculty in charge, by applying various projects and funds related to international collaboration in education and research
  • 7) To ensure the effectiveness of the agreement, an effective period of the agreement shall be established for five years in principle. However, the effective period can be extended if the President deems it necessary based on a review of mobility and its relationship.

(Conditions for Concluding an Agreement)

5.Based on the policies stipulated in Article 4, an agreement shall be concluded when all of following are expected to be satisfied.

  • 1) With the partner institution, it is desirable to have an accumulation of mobilities prior to a conclusion of agreement, and it is expected to promote international collaborations and to expand student exchanges.
  • 2) In case of there has not sufficient accumulation of mobilities with the institution, it is essential that the partner institution is a leading university, and deemed to fulfil expectations in the preceding paragraph, and/or the conclusion of agreement is necessary for future collaboration.
  • 3) Memorandum of Understanding shall be within the scope of the Agreement.
  • 4) When stipulating a Memorandum of Understanding regarding student exchanges, following matters should be considered, such as the needs of NITech students for study abroad, the capacity for accepting international students at the Institute, and the contents of the acceptance program.
  • 5) For each agreement, a faculty in charge of the agreement, who is a main contact person with the partner university, and other faculty who supports student exchange and international collaboration with the partner university are assigned.
  • 6) Matters related to security export controls, protection of personal information, copyrights, and intellectual properties shall be determined as necessary.
  • 7) If an agreement is concluded among some institutions, an international consortium (hereinafter referred to as a “Consortium”) shall be established as necessary.

2 The necessary matters related to the Consortium stipulated in Article 5, paragraph 7 shall be determined separately.

(Making an Agreement)

6.The basic matters stipulated in the agreement shall be listed as follows.

  • 1) Date of conclusion of agreement, name of institution and name of representative.
  • 2) Matters related to objectives and purposes of the agreement.
  • 3) Matters related to details of the exchange.
  • 4) Matters related to the effective period of the agreement.
  • 5) Matters related to renewal, and revision/abolition of the agreement.
  • 6) Matters related to the language to be used.

2 In principle, the language to be used as specified in the preceding paragraph No. 6 is English. However, the same applies to the primary language of each parties, if necessary.

3 The written language specified in the preceding paragraph shall be authentic.

4 In the case of an inter-university exchange agreement, the agreement shall be signed in the name of the President, and in the case of an inter-departmental exchange agreement, it shall be signed in the name of the Dean.


7.Persons wishing to conclude an agreement shall submit the prescribed documents to the International Affairs Office.

2 The conclusion of the agreement shall be decided by the President after deliberation in the Board of Strategy Planning.

3 Conclusion of an agreement shall be announced on the Institute's website etc.

(Renewal and revision/abolition of agreements)

8.Renewal and revision/abolition of an agreement shall be decided by the President after deliberation in the Board of Strategy Planning.

2 The President shall notify the partner institution of a decision to abolish the agreement in writing.

(Review on Exchanges)

9.If necessary, the Office of International Strategy Planning of the Board of Strategy Planning review the mobility and its relationship with the partner institutions, and reflects it in the international collaboration strategies to make effective operation of the agreement.

(Administrative Matters)

10.Matters related to conclusion of an agreement shall be handled by the International Affairs Office.


11.In addition to what is stipulated in these guidelines, other relevant matters regarding the conclusion of the agreement shall be stipulated separately.


These guidelines shall be effective from September 15, 2020.

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