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Home > Topics > University Response to COVID-19 from August 1 to 21, 2020

University Response to COVID-19 from August 1 to 21, 2020

Category:Notice|Publishing : August 4, 2020

July 30, 2020
(underline parts added/revised on July 30, 2020)
To all staff members and students
Director, Task Force on Prevention of Infection
Spread of Novel Coronavirus

University Response to COVID-19 After June 19, 2020

Nagoya Institute of Technology has been taking a measure to COVID-19 as follows, and we will review it every three weeks according to the Infection Spread Prevention Measures Guidelines of Aichi prefecture.


1. Prevention of Infection Spread (Continued since last notice)
Please keep it mind that everyone tries to stay safe. Also try to protect yourself from infection.
-Wash your hands thoroughly with soap, and use hand sanitizer.
-Make sure to wear a mask all the time.
-Cover your cough.
-Refrain from unnecessary travels.
-Keep your social distance, 1 - 2 meters apart from others.
-Avoid the ″Three Cs"
1) Closed spaces with poor ventilation,
2) Crowded places with many people nearby, and
3) Close contact settings such as close-range conversations.
-Check your health condition at all times.
-If you feel sick such as a cold and/or a fever, stay home and take a rest.
-If you feel sick such as a cold and/or a fever, refrain from meeting others except for your family and try to contact via phone or mail.
-First consult with medical institution, when the infection is suspect.
-Try to adjust "New Lifestyle."

2. Refraining from Going Out
Following the review of Aichi Prefecture on "Infection Spread Prevention Measures Guidelines" which has announced on June 17, 2020, please still try to:
1) adjust to the "New Lifestyle,"
2) understand gradual mitigation,
3) stay in Aichi prefecture and try not to travel around,
4) avoid to visit facilities where a cluster occurred,
5) downsize planned events, and
6) use extra precaution at work.
You can check Aichi Prefecture's "Infection Spread Prevention Measures Guidelines":

Regarding on this matter, from August 1 to 21, Nagoya Institute of Technology responds to COVID-19 considering the risk of the expansion of infection as follows. The university response is supposed to be reconsidered every three weeks.
-If you need to travel to the areas where the spread of an infection has been confirmed, please carefully consider the necessity and take extra precaution. However, based on the Aichi prefecture response, please refrain from unnecessary travel to/from in particular Tokyo area for the time being.
-If you take public transportation to such area mentioned above, please have a health checkup for a week after you come back to Nagoya. If you feel sick, please report to Safety Management Office.
-Try not to visit facilities where a cluster occurred, and the places of "Three Cs"
1) Closed spaces with poor ventilation, 2) Crowded places with many people nearby, and 3) Close contact settings such as close-range conversations. In particular, refrain from having a meeting at a restaurant with five people or more.

3.About Holding Events (Continued since last notice)
For the time being, please try to cancel or postpone events. Try to take alternatives, such as holding events online. If administration bureau considers it is inevitable, an event might be able to be held in actual setting with extra precaution based upon the Aichi Prefecture's "Infection Spread Prevention Measures Guidelines."
Please follow the rules;
-Wash hands and sanitize hands.
-Wear a mask.
-Frequently ventilate rooms.
-Taking temperature
-Restrict admission if there are those who feel sick.
-Keep social distance, if possible, at least 2 meters.
-Make sure to have a list of contact information, if you expect to have someone from off-campus.

4. About activities in a laboratory
Implementing proper measures to prevent infection based on the guidelines on conducting education/research activities announced on May 27th. Also, thoroughly implement particularly following things including concerns about students' safety and health.
-Having students check their health condition before going to the university. Also having those who are in bad shape stay at home.
-Keeping a certain distance (at least 1 meter) between seats.
-In case it is difficult to keep above mentioned distance in a laboratory, divide students by several groups and going to the university separately in order not to be "Three Cs".
-Wear a mask or face shield in order to prevent airborne droplets.
-Make it a rule to gargle and wash hands with a soap.
-Regularly sanitize touched parts by alcohol for disinfection or sodium hypochlorite.
-Ventilate a room. (5~10 minutes per an hour preferably from two directions.)
-Conduct research and experiments online as much as possible.
-Follow the university instruction such as closure of a laboratory, when tested positive or suspicious cases are confirmed.
※Regarding the guidelines on conducting education/research activities for the first semester in 2020 announced on May 27th (in Japanese)

5. About On-Campus Meetings (Continued since last notice)
For the time being, meetings should be held through "Teams" Online and/or via E-mail.
If Safety Management Office considers it is inevitable, it might be allowed to have it in actual setting with extra precaution.

6. Restrictions in Usage of Common Facilities (Continued since last notice)
- For the time being, the usage by non-NITech members would be suspended.
Current Response:
-Already booked facilities until September 30th would be all "disapproved."
-Already booked facilities after October 1st would be remained as "applied."
-The application for using the ground and other common facilities will not be permitted from August 1st.
-New booking application would be suspended.
-Lecture rooms remain closed until September 30th, 2020. (subject to change according to the circumstances.)
-Regarding rooms and halls booked by faculties for conferences, please conform to"3. About Holding Events" above.

7. About Work at NITech (Continued since last notice)
It was separately announced by Personnel Division on May 27th, and it remains as it is.
Nagoya Institute of Technology reviews the situation every 3 weeks; however, since newly infected people were confirmed in Aichi prefecture last week, NITech still takes to have infection control measure after August 1st.
Although administrative and technical staff have been working on a two-shift system (work at office and work from home), in order to decrease the risk of further infection, a three-shift system has been implemented by September 30th. However, this should be appropriately implemented considering the situation of each section or office.
※About work at NITech announced on May 27th (in Japanese)

8. About Overseas Travel for Students, Faculty and Staff Members (Continued since last notice)
Ministry of Foreign Affairs of Japan has announced a list of countries, which fall into categories of Level 3 in the Infectious Disease Risk. Nagoya Institute of Technology prohibits our students, faculty and staff members to visit those countries, which fall into categories of Level 2 and Level 3 in the Infectious Disease Risk. Once those level 2 or 3 countries reduced to Level 1, it will be reviewed on an individual basis.

9. Visitors from Abroad (International Researchers)
Ministry of Foreign Affairs of Japan has announced a list of countries, which fall into categories of Level 3 in the Infectious Disease Risk and for the time being, foreign nationals who fall into those categories are denied permission to enter Japan. During this period, NITech responds to foreign naitonals as follows regardless of the date.
- NITech does not officially approve to a visiting request from International Researchers.
- Since International Researchers from abroad are called upon to wait 14 days in their accommodation in Japan even after they are permitted to enter Japan, NITech refrains from proposing an invitation.

10. Other visitors out of the campus
-The acceptance of visitors is supposed to be decided by each NITech faculty member at his or her own discretion. However, NITech is going to refrain from accepting unnecessary visits from the area where newly infected people are confirmed. In case of urgency, NITech responds with preventative measures.

11. About Extra Curricula Activities
It will be prohibited for the time being. However, individual training outside of the campus, online meeting and online recruiting for new students are permitted.

12. University Library Service
Having some infection control, university library will be resumed with some restriction from July 1st, 2020.
Available: Book Lending, Making photo-copies, ILL, Retrieval system
※Common space in the library will remain closed.
※Shorten Available Hours

13. About Access to Buildings and Gates (Continued since last notice)
- The East gate remains closed for a while.

14. University Hall and Co-op Services (Continued since last announce)
-CO-OP Mart: Open 11:00-15:30. (Shorten business hours)
-1st floor Cafeteria: Open 11:00-14:00. (Shorten business hours)
       17:30-18:30. (Resumed from July 13th for dinner)
-Wear a mask, when enter the shop.
-For more information, please check the bulletin at CO-OP Mart.

15.Infection Prevention Goods (Continued since last notice)
-For faculty and staff members, masks will be available only if it is necessary.
-For Students, it's their responsibilities to prepare for their own masks.
-If there are inevitable meetings, conference, and events are scheduled in actual setting, consult with Safety Management Office for masks and hand sanitizers.
-If staff members need "Face Shield" for their face-to-face duties, contact with Safety Management Office.
-A hand sanitizer will be available at the building entrance and scheduled lecture rooms for the safety of campus community.
-Please keep it mind to sanitize places where students and faculty often touch in the laboratories by alcohol disinfectant or sodium hypochlorite under the supervision of supervisor. If it is difficult to prepare for such disinfectant, please consult with Safety Management Office.
※About a method of disinfection and eradication of Novel Coronavirus (Ministry of Health, Labor and Welfare) (in Japanese)

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