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University Response to COVID-19 after September 15, 2020

Category:Notice|Publishing : September 17, 2020


September 14, 2020
To all staff members and students
Director, Task Force on Prevention of Infection
Spread of Novel Coronavirus



University Response to COVID-19 after September 15, 2020

Notice

1. Prevention of Infection Spread (Continued since last notice)
Please keep it in mind that everyone tries to stay safe. Also try to protect yourself from infection.
-Wash your hands thoroughly with soap, and use hand sanitizer.
-Make sure to wear a mask all the time.
-Cover your cough.
-Refrain from unnecessary travels.
-Keep your social distancing, 1 - 2 meters apart from others.
-Avoid the ″Three Cs"
1) Closed spaces with poor ventilation,
2) Crowded places with many people nearby, and
3) Close contact settings such as close-range conversations.
-Check your health condition at all times.
-If you feel sick such as a cold and/or a fever, stay home and take a rest.
-If you feel sick such as a cold and/or a fever, refrain from meeting others except for your family and try to contact via phone or mail.
-First consult with medical institution, when the infection is suspect.
-Try to adjust "New Lifestyle."


2. Refraining from Going Out
It has been decided that "Infection Spread Prevention Measures Guidelines" of Aichi prefecture is carried on therefore please try to:
1) adjust to the "New Lifestyle,"
2) understand gradual mitigation,
3) stay in Aichi prefecture and try not to travel around,
4) avoid to visit facilities where a cluster occurred,
5) downsize planned events, and
6) use extra precaution at work.
You can check Aichi Prefecture's "Infection Spread Prevention Measures Guidelines":
https://www.pref.aichi.jp/site/covid19-aichi/taisakusisin.html

Regarding on this matter, from September 15 to October 5, Nagoya Institute of Technology responds to COVID-19 considering the risk of the expansion of infection as follows. The university response is supposed to be reconsidered every three weeks.
-If you need to travel to the areas where the spread of an infection has been confirmed, please carefully consider the necessity and take extra precaution. However, based on the Aichi prefecture response, please refrain from unnecessary travel to/from in particular Tokyo area for the time being.
-If you take public transportation to such area mentioned above, please have a health checkup for a week after you come back to Nagoya. If you feel sick, please report to Safety Management Office.
-Try not to visit facilities where a cluster occurred, and the places of "Three Cs"
1) Closed spaces with poor ventilation, 2) Crowded places with many people nearby, and 3) Close contact settings such as close-range conversations. In particular, refrain from having a meeting at a restaurant with five people or more.


3.About Holding Events (Continued since last notice)
For the time being, please try to cancel or postpone events. Try to take alternatives, such as holding events online. If administration bureau considers it is inevitable, an event might be able to be held in actual setting with extra precaution based upon the Aichi Prefecture's "Infection Spread Prevention Measures Guidelines."
Please follow the rules;
-Wash hands and sanitize hands and fingers.
-Wear a mask.
-Frequently ventilate rooms.
-Taking temperature
-Restrict admission if there are those who feel sick.
-Keep social distancing, if possible, at least 2 meters.
-Make sure to have a list of contact information, if you expect to have someone from off-campus.


4. About activities in a laboratory (Continued since last notice)
Implementing proper measures to prevent infection based on the guidelines on conducting education/research activities announced on May 27th. Also, thoroughly implement particularly following things including concerns about students' safety and health.
-Having students check their health condition before going to the university. Also having those who are in bad shape stay at home.
-Keeping a certain distance (at least 1 meter) between seats.
-In case it is difficult to keep above mentioned distance in a laboratory, divide students by several groups and going to the university separately in order not to be "Three Cs".
-Wear a mask or face shield in order to prevent airborne droplets.
-Make it a rule to gargle and wash hands with a soap.
-Regularly sanitize touched parts by alcohol for disinfection or sodium hypochlorite.
-Ventilate a room. (5~10 minutes per an hour preferably from two directions.)
-Conduct research and experiments online as much as possible.
-Follow the university instruction such as closure of a laboratory, when tested positive or suspicious cases are confirmed.
※Regarding the guidelines on conducting education/research activities for the first semester in 2020 announced on May 27th
https://rpxmsgboard.ict.nitech.ac.jp/msgboard/Posts/Details/5383 (in Japanese)


5. About On-Campus Meetings (Continued since last notice)
For the time being, meetings should be held through "Teams" Online and/or via E-mail.
If Safety Management Office considers it is inevitable, it might be allowed to have it in actual setting with extra precaution.


6. Restrictions in Usage of Common Facilities
-Rending out lecture rooms and other facilities to non-NITech members
  -Reservations with the date of usage until December 31would be all disapproved.
  -Reservations with the date of usage after January 1 would be remained.
  -New booking application would be suspended.
  -Suspension of reservation is supposed to be reconsidered according to the expansion of infection.
-Rending out Chikusa ground
  -Rending out Chikusa ground to non-NITech members will be resumed from October 1.
-Regarding rooms and halls applied by NITech faculties for conferences, please refer to "3. About Holding Events" above.


7. About Work at NITech
Nagoya Institute of Technology reviews the situation every 3 weeks. In order to maintain regular duty, responses todecrease the risk of further infection of all staff members are necessary, therefore NITech takes to have infectioncontrol measure about work decided on September 14.
Although administrative and technical staff have been working on a two-shift system (work at office and work from home), in order to decrease the risk of further infection, a three-shift system has been implemented by September 30th. However, this should be appropriately implemented considering the situation of each section or office.
※About work at NITech from October 1 announced on September 14. 
https://rpxmsgboard.ict.nitech.ac.jp/msgboard/Posts/Details/5694 (in Japanese)


8. About Overseas Travel for Students, Faculty and Staff Members (Continued since last notice)
Ministry of Foreign Affairs of Japan has announced a list of countries, which fall into categories of Level 3 in the Infectious Disease Risk. Nagoya Institute of Technology prohibits our students, faculty and staff members to visit those countries, which fall into categories of Level 2 and Level 3 in the Infectious Disease Risk. Once those level 2 or 3 countries reduced to Level 1, it will be reviewed on an individual basis.


9. Visitors from Abroad (International Researchers) (Continued since last notice)
Ministry of Foreign Affairs of Japan has announced a list of countries, which fall into categories of Level 3 in the Infectious Disease Risk and for the time being, foreign nationals who fall into those categories are denied permission to enter Japan. During this period, NITech responds to foreign nationals as follows regardless of the date.

-NITech does not officially approve to a visiting request from International Researchers.
-Since International Researchers from abroad are called upon to wait 14 days in their accommodation in Japan even after they are permitted to enter Japan, NITech refrains from proposing an invitation.


10. Other visitors out of the campus
-The acceptance of visitors is supposed to be decided by each NITech faculty member at his or her own discretion. However, NITech is going to refrain from accepting unnecessary visits from the area with high risks. In case of urgency, NITech responds with preventative measures.


11. About Extra Curricula Activities
As it is stated in "Response to Extra Curricula Activities after September 15", it will be permitted to resume the extra curricula activities by stages. However, it is limited to the groups which submit "Activity Plan Document" based on "Guidelines to Resume Extra Curricula Activities (announced on June 19)" and have already received permission for their activities.The details are going to be announced separately.


12. University Library Service
Having some infection control, university library will be resumed with some restriction from July 1st, 2020.
Available: Book Lending, Making photo-copies, ILL, Retrieval system
※Common space in the library will remain closed.
※Shorten Available Hours


13. About Access to Buildings and Gates (Continued since last notice)
-The East gate remains closed for a while.


14. University Hall and Co-op Services (Continued since last announce)
-CO-OP Mart: Open 11:00-14:30. (Shorten business hours)
-Convenience Store, SUMIKKO: Open 11:00-14:30, HAJIKKO: 9:00-17:00
-1st floor Cafeteria: Open 11:00-14:00. (Shorten business hours)
17:30-18:30. (Resumed from October 1st for dinner)
The number of people who can enter the Cafeteria is controlled.
-Wear a mask, when enter the shop.
-For more information, please check the bulletin at CO-OP Mart.


15.Infection Prevention Goods (Continued since last notice)
-For faculty and staff members, masks will be available only if it is necessary.
-For Students, it's their responsibilities to prepare for their own masks.
-If there are inevitable meetings, conference, and events are scheduled in actual setting, consult with Safety Management Office for masks and hand sanitizers.
-If staff members need "Face Shield" for their face-to-face duties, contact with Safety Management Office.
-A hand sanitizer will be available at the building entrance and scheduled lecture rooms for the safety of campus community.
-Please keep it mind to sanitize places where students and faculty often touch in the laboratories by alcohol disinfectant or sodium hypochlorite under the supervision of supervisor. If it is difficult to prepare for such disinfectant, please consult with Safety Management Office.
※About a method of disinfection and eradication of Novel Coronavirus (Ministry of Health, Labor and Welfare)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/syoudoku_00001.html (in Japanese)

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